ACCOUNTS PAYABLE ROLE AND RESPONSIBILITIES

  • To calculate and post business transactions, process invoices, validate financial data, maintain accounts payable records, and provide other administrative support
  • Clarify any questionable invoice items, prices or receiving signatures
  • Obtain proper information and/or data regarding invoice payments
  • Assemble invoices to be completed for payment
  • Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
  • Review invoices and requisitions for satisfactory payment approval
  • Check vendor files for any previous payments and assign voucher numbers
  • Maintain copies of vouchers, invoices or correspondence necessary for files
  • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
  • Type periodic reports and other records
  • Reconcile bank statements